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2ND NOTICE:

ILGA OCEANIA SPECIAL GENERAL MEETING (SGM) – LOS ANGELES

[Special General Meeting (SGM): Tuesday, 03 May 2022]

(Sent: Tuesday, 12 April 2022)

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This email constitutes the second notice for the ILGA Oceania Special General Meeting (SGM). It is being sent out to all ILGA Oceania members 21 days ahead of the general meeting in accordance with the ILGA Oceania constitution [ILGA Oceania Constitution, cl 31(1) & (5)] and Australian law [Associations Incorporations Act 2009, s39 (NSW)]

 

1) ILGA OCEANIA BOARD NOMINATIONS [REVISED]

 

The details for the nominations process that were sent out in the first notice (Thursday, 03 March 2022) are being amended in this 2nd notice (Today - Tuesday, 12 April 2022). The changes are to accommodate the adoption of an impartial returning officer for the election, i.e. the organisation entitled “Vero Voting”:-

 

FORM: Download the form [Download], print it out, get it signed, scan it and email it to the returning officer [ReturningOfficer@verovoting.com.au];

NOTE: All nominations mistakenly sent to the previously stated returning officers address will be automatically forwarded onto the new returning officer;

DEADLINE: Monday, 18 April 2022 (midnight in your time zone). For positions that only receive one nomination, by the deadline for nominations, then that candidates is automatically elected [ILGA Oceania Constitution, cl17(3)]. 

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EMERGENCY SUBMISSIONS: If there is a problem with submitting the pdf form, the nomination can be submitted via the electronic nomination form in emergencies [Cut and Paste: https://www.surveymonkey.com/r/GYHZZ3J]

 

2) RULES OF NOTE

 

a) One organisation can initially nominate more than one person, but each successful candidate needs to be nominated by a separate ILGA member organisation.

 

b) Only those organisations that have paid their ILGA membership fees for the past 3 years, by the due date (3 days before the start of the conference), will be eligible to vote.

 

3) POSITIONS

 

ILGA Oceania Board nominations are open for each of the 17 delegate positions on the ILGA Oceania Board [ILGA Oceania Constitution, cl16(1)]:-

 

Executive positions

a) Co-chair (female)

b) Co-chair (general)

c) Alternate (female) [Scheduled for deletion]

d) Alternate (general) [Scheduled for deletion]

e) Treasurer

f) Secretary

Portfolio Subcommittee Chairs

g) Women’s Subcommittee Chair [Click Here!]

h) Bisexual Subcommittee Chair [Click Here!]

i) Trans Subcommittee Chair [Click Here!]

j) Intersex Subcommittee Chair [Click Here!]

k) Youth Subcommittee Chair [Click Here!]
l) Elder Subcommittee Chair [
Click Here!]

m) Disability Subcommittee Chair [Click Here!]

Regional Representative

n) Pacific Island Regional Representative

o) New Zealand Regional Representative

p) Australian Regional Representative

Conference Portfolio

q) Conference Convenor [Correlated to the successful regional host bid]

 

Yours Faithfully, Simon Margan

2019-2022 ILGA Oceania Treasurer

P: +61 (0) 4 38 637 037

Regular Email: SMargan@bigpond.net.au

Emergency Email: Simon.Margan2@gmail.com

UMac Email: Simon.Margan@students.mq.edu.au

(F): www.facebook.com/SMargan

(T): www.twitter.com/SimonMargan

(I): www.instagram.com/Simon.Margan

(P): www.pinterest.com.au/SimonMargan/boards

 

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FURTHER DETAILS

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1) SGM SPECIFICS

 

The following details are the specifics for the ILGA Oceania Special General Meeting (SGM), acting as an ILGA Oceania Annual General Meeting (AGM), which will held during the ILGA Oceania caucus [Tuesday, 03 May 2022 (Los Angeles, California – United States)] that is scheduled to take place at the 30th ILGA World conference [Monday-Friday, 02-06 May 2022 (Los Angeles, California – United States)].

 

TIME: 

4:00pm - 5:30pm [California, United States Time (UTC-8 hours)]

DATE: 

Tuesday, 03 May 2022 (Conference Day 2)

LOCATION: 

Melbourne Room - The Westin, Long Beach [333 E Ocean Blvd, Long Beach, California - United States, CA 90802]

PARENT EVENT: 

Held during the ILGA Oceania caucus [Tuesday, 03 May 2022] of the 30th ILGA World Conference [Monday-Friday, 02 – 06 May 2022]

 

2) AGENDA

 

The following is the agenda for the ILGA Oceania SGM. According to the ILGA Oceania Constitution [ILGA Oceania Constitution, cl31(2)], No other matters can be discussed apart from those lists in the SGM notice. However, these agenda items have been made specifically broad so as to cover many peripheral issues:-

 

a) NEXT REGIONAL CONFERENCE HOST ELECTION – Elect a host for the next ILGA Oceania regional conference, via an organised bidding process from amongst the members of the ILGA Oceania region. A regional conference needs to be held by ILGA Oceania, in order that an ILGA Oceania AGM can occur. Previously, the current ILGA Oceania board has voted for a regional conference in Fiji, and a Sydney regional conference has been discussed for 2023, however, these decisions have not yet been endorsed by an ILGA Oceania AGM.

b) PRIOR MINUTES ACCEPTANCE - Confirm the minutes of the last ILGA Oceania AGM [Saturday - 24 October 2020, Saturday (Virtual)], held during the prior virtual ILGA Oceania conference [Thursday & Saturday, 22 October 2020 & 24 October 2020 (Virtual)].  

c) BOARD REPORTS - Receive the reports from the ILGA Oceania Board on the activities of ILGA Oceania since the last ILGA Oceania AGM [24 October 2020, Saturday (Virtual]], held at the virtual ILGA Oceania conference [Thursday & Saturday, 22 October 2020 & 24 October 2020 (Virtul)].  

d) ELECTIONS - Elect a full set of members of the ILGA Oceania board, in line with ILGA Oceania constitutional requirements and ILGA Oceania standing orders’ requirements.

e) PROPOSALS – Address any proposals, e.g. proposed changes to the ILGA Oceania constitution or standing orders that have been submitted by ILGA Oceania members, according to the ILGA Oceania constitution’s timetable [ILGA Oceania Constitution, cl31(10)] and NSW (Australia) legal requirements [ILGA Oceania Constitution, cl35 - Associations Incorporation Act 2009 (NSW), s39].

f) FINANCIAL REPORTS - Accept the financial reports to be submitted in the second half of the year (2022), if this is possible according to the Australian “NSW Department of Fair Trading” rules.  

 

3) PROPOSALS

 

The following proposals have been submitted before the previous proscribed deadline [ILGA Oceania Constitution, cl 35; Australian law: Associations Incorporations Act 2009 (NSW), s39] that all constitution proposals be submitted 21 days before an annual general meeting:-

 

Proposal 1 (ILGA Oceania Constitution) - Download

Proposal 2 (ILGA Oceania Standing Orders) - Download

Proposal 3 (ILGA Oceania Constitution) - Download

Proposal 4 (ILGA Oceania Constitution) - Download

 

To following the historical evolution of the ILGA Oceania constitution visit the ILGA Oceania website [Click Here!]

 

4) PREVIOUS AGM MINUTES

 

The minutes of the prior ILGA Oceania Annual General Meeting (AGM) [Saturday, 24 October 2020 (Virtual)] held during the virtual ILGA Oceania Regional Conference [Thursday & Saturday, 22 October 2020 & 24 October 2020 (Virtual)] will be proposed for acceptance at this pending ILGA Oceania AGM [Tuesday, 03 May 2022 (Los Angeles, California – United States)].

 

LAST AGM MINUTES: [Click Here!]

 

5) YOUR ORGANISATION (ILGA)

 

These are the organisational documents of ILGA World and ILGA Oceania, including the constitutions and standing orders, that are relevant to this conference:-

 

ILGA OCEANIA CONSTITUTION: [Click Here!]

ILGA OCEANIA STANDING ORDERS: [Click Here!]

ILGA WORLD CONSTITUTION: [Click Here!]

ILGA WORLD STANDING ORDERS: [Click Here!]

 

6) FURTHER QUERIES

 

For queries relating to:

 

Election - email the returning officer [ReturningOfficer@verovoting.com.au].

ILGA Oceania Contingent – email ILGA Oceania [ILGAOceania@gmail.com], and cc: the current Co-Chairs, i.e. Ken Moala [KenMoala@hotmail.com] and Miki Wali [MikiWali7@gmail.com]

ILGA World conference – email the chairing pool [ChairingPool@ilga.org]

 

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